What is travel pool?
Travel pool is designed to ensure that at least one representative can come to the national conference from all member papers. All members are asked to pay into travel pool when they are invoiced at the beginning of the school year. Each member who pays into the pool receives travel and conference costs for one delegate.
What is a travel pool delegate?
This is the one person from your paper you trust to vote on behalf of your paper. This person will have their attendance at the entire conference guaranteed, so that they can attend both opening and closing plenary and act as the voice of your newspaper in all decisions made by the membership.
Is travel booked for us, or do we book it?
Travel will likely be booked for you through the national office. We try and avoid reimbursements to avoid logistical problems, but if you need an exception to be made it will certainly be considered. If you have questions or need to arrange travel, contact firstname.lastname@example.org.
Are we part of travel pool?
If you paid your membership fees and didn’t opt out of travel pool (option available only to small member papers, French members, and trial members) then you’ve already paid for one delegate and their travel to the national conference!
What days will my travel pool delegate be traveling?
Your delegate will be traveling to arrive in the host city during registration on the first day of the conference and will leave the day after the plenary session (plenary is typically on the final day of the conference). This will ensure they are in attendance at all important meetings.
Can my travel pool delegates travel on different days than that?
You sure can, just let the president know when you send the details for your travel pool delegate. Please be specific if you want to stay later or leave earlier.
My travel pool delegate wants to travel with the rest of the staff, is that possible?
We can do this one of three ways:
- you can wait for the president to book flights and then book the rest of your staff on the same flight (don’t worry, CUP will look for the most inexpensive options),
- or you can book the flight and then send the president the itinerary you want your travel pool delegate to be booked on.
- or (if you’ve spoken with the CUP office about an exception) you can book the travel yourself and send the invoice to me for reimbursement.
Will my travel pool delegate still get to stay with our staff?
Of course! All delegates will be rooming with members of their own newspapers. CUP staff create the rooming list, so we will do our best to be as accommodating as possible. If you arrive at the conference and there are problems with the rooming, do yourself a favor and don’t freak out – we can fix it easily enough.